Create a live photo gallery for a trade show

Why offer a live gallery at a trade show?

Offering a real-time photo gallery at a trade show transforms the attendee experience. Here are the main benefits.

1. Guests or attendees discover photos as they're taken, creating excitement and engagement.
2. You stand out from other photographers by offering an innovative, modern service.
3. Photos are instantly shared on social media by attendees, increasing your visibility.
4. No need to wait days or weeks: photos are available immediately.

Set up your live gallery on Snapdelivr

Here's how to prepare your live gallery for a trade show with Snapdelivr.

1. Log in to your Snapdelivr dashboard and create a new project/gallery dedicated to this event.
2. Enable 'live gallery' mode in the project settings. Photos will be visible to visitors as soon as they're received.
3. Note the gallery's FTP settings (server, port, username, password, path) to configure your camera or the PhotoSync app.
4. Customize the gallery: add a title (e.g., 'trade show – Live Photos'), a description, and optionally a cover image.
5. Generate the QR code or sharing link for the gallery to distribute to attendees.

For a trade show, plan for about 200-500 photos. Adjust processing settings if you want watermarks or automatic resizing.

Connectivity and network at the venue

Network connectivity is crucial for a successful live gallery. Here are our tips for a trade show.

1. Arrive early at the venue to test network coverage (Wi-Fi and 4G/5G).
2. Configure FTP on your camera with the gallery settings (see our per-camera guides).
3. If the connection is unstable, photos will be sent automatically when connectivity returns. No photos are lost.
4. Keep an eye on your phone battery if using hotspot: bring a power bank.

Trade shows often have congested Wi-Fi. Bring your own 4G/5G hotspot and avoid the shared venue Wi-Fi for reliable transfer.

Share the gallery with attendees

Maximize the impact of your live gallery by making it easily accessible during the trade show.

1. Print the gallery QR code and place it on tables, at the entrance, or near the photo booth.
2. Send the gallery link by email or message to attendees before or during the event.
3. If the organizer has a screen, display the live gallery for a spectacular effect.
4. Add a call to action: 'Scan to see photos live!'.

For a trade show, create one gallery per booth or per day. Exhibitors appreciate getting their photos quickly to share on LinkedIn.